Request Certified Documents & Public Notices - Midland

General Governance and Administration Texas 3 Minutes Read ยท published February 21, 2026 Flag of Texas

The City Clerk in Midland, Texas maintains and issues certified copies of ordinances, resolutions, agendas, minutes, and many official public notices. This guide explains where to find records, how to request certified documents, expected timelines, applicable fees where published, and the channels for complaints or appeals. Use the City Clerk for certification and the municipal code for ordinance text; if specific fees or penalty amounts are not listed on the official pages cited below, the entry notes that. For records subject to the Texas Public Information Act, the City Clerk is the primary contact for requests and certification.

Requested documents & what the City Clerk provides

  • Certified copies of ordinances, resolutions, and proclamations.
  • Certified meeting minutes and official agendas.
  • Official public notices and legal advertisements as filed for city business.
  • Record certification for use in legal or administrative proceedings.
Request certified copies early when you need documents for court or transactions.

Penalties & Enforcement

Specific fines, statutory penalties, or daily fines for failure to post or produce public notices are not specified on the cited City Clerk or municipal code pages referenced below (City Clerk)[1](Municipal Code)[2]. Where the official page does not list a dollar amount or statutory citation, this guide notes that the amount is "not specified on the cited page."

  • Fine amounts: not specified on the cited page.
  • Escalation: first/repeat/continuing offence ranges are not specified on the cited page.
  • Non-monetary sanctions: official orders to comply, court enforcement, or injunctive relief may be used by the city or courts.
  • Enforcer: City Clerk administers certification and filing; the City Attorney enforces code and may pursue court action. See City Clerk contact for submission and complaints (City Clerk)[1].
  • Appeal/review: specific administrative appeal time limits are not specified on the cited page; if a records request is denied, state law procedures may apply and contacting the City Clerk is the first action.
If you rely on a certified copy for deadlines, allow extra time for processing and mailing.

Applications & Forms

  • Public records request form or instructions: see the City Clerk page for the official request process (City Clerk)[1].
  • Fees: specific certified-copy fees or per-page charges are not specified on the cited page.
  • Submission: in-person, mail, or electronic submission options are described on the official City Clerk page where available.

How-To

  1. Identify the document type you need and the approximate date or meeting.
  2. Search the municipal code or agenda/minutes portal for online copies to reduce fees.
  3. Submit a public records request or certified copy request to the City Clerk following the online instructions (City Clerk)[1].
  4. Pay any published fees and provide proof of identity if required.
  5. Receive the certified copy by pickup or mail; if denied, ask the City Clerk for the reason and appeal options.

FAQ

How do I request a certified copy of an ordinance?
Submit a records or certification request to the City Clerk with the ordinance number or meeting date; see the City Clerk page for submission details and processing instructions.[1]
Are there fees for certified copies?
The City Clerk page lists the process but specific fee amounts are not specified on the cited page; contact the City Clerk for current fees.[1]
How long does certification take?
Processing times vary; the City Clerk page describes submission methods but does not list a guaranteed turnaround time on the cited page.[1]

Key Takeaways

  • Start with the City Clerk to request certifications and official public notices.
  • Allow extra time for certified copies, especially for courts or transactions.

Help and Support / Resources

  1. [1] City of Midland - City Clerk: official records and public information
  2. [2] City of Midland - Municipal Code (Municode)

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