Who must file a conflict of interest disclosure?

Covered city employees and certain appointed officials serving East New York must file as defined by COIB rules; check the COIB guidance and your appointing agency to confirm coverage.

How do I submit my disclosure?

Submit via the COIB online filing portal linked on the COIB financial-disclosure page.

What happens if I miss the deadline?

Late or failed filings may trigger enforcement review; specific fines or penalties are handled by COIB and are not specified on the general filing page.

File Conflict of Interest Disclosures in East New York

General Governance and Administration New York 4 Minutes Read · published February 20, 2026

In East New York, New York, public employees and local officials follow New York City conflict-of-interest rules administered by the Conflicts of Interest Board (COIB). The COIB publishes requirements for who must file financial-disclosure statements, filing deadlines, and the official filing portal. See the COIB guidance and the online filing system for the current forms and submission methods COIB Financial Disclosure^[1] and COIB online filing^[2].

Where to file

Most municipal conflict-of-interest disclosures for people serving in East New York are filed electronically through the COIB online filing portal. Employers and appointing authorities often notify covered employees about filing windows and any agency-specific submission steps; individual filers should register and submit via the COIB portal linked above COIB online filing^[2]. Agencies may also provide local guidance or internal forms in addition to the COIB requirements.

Penalties & Enforcement

The Conflicts of Interest Board enforces filing obligations and other conflicts rules for city employees and officials serving East New York. Specific penalty amounts, escalation scales, and fees are described on the COIB enforcement pages or in administrative orders; if an amount or schedule is not shown on the cited page, it is noted below as not specified.

Monetary fines: not specified on the cited page for exact amounts and ranges; see COIB enforcement resources for case-specific penalties COIB Financial Disclosure^[1].
Escalation: first, repeat, and continuing offences are handled case-by-case and may include higher penalties for repeat violations; exact escalation schedules are not specified on the cited filing page.
Non-monetary sanctions: COIB can issue advisory opinions, public letters of admonition, orders to divest or recuse, and may refer matters for disciplinary action or civil enforcement; court actions are possible where noted in enforcement guidance.
Enforcer and complaints: the Conflicts of Interest Board enforces these rules; inquiries, complaints, and reporting routes are available via the COIB site COIB Financial Disclosure^[1].
Appeals and review: appeal or review procedures for COIB enforcement decisions are set out by the Board and may involve administrative review or judicial review; time limits for appeals are not specified on the cited filing page.

If a specific fine or time limit is not listed on COIB pages, it is not specified on the cited page.

Applications & Forms

The COIB provides an online financial-disclosure form and filing portal for covered city employees and officials. The published filing page links the online filing system and describes who must file and when; the exact internal form name or number is not specified on the filing landing page, which directs filers to the portal for the current form and submission instructions COIB online filing^[2]. If your agency requires an additional internal cover form, contact your appointing agency.

Form name/number: provided in the COIB filing portal; not specified on the general filing page.
Fees: COIB does not list filing fees on the public filing page; any fees would be indicated in the portal or enforcement notices.
Deadlines: annual filing windows and agency deadlines are published by COIB and by individual agencies; check the portal and your appointing authority for exact dates.

Common violations

Failure to file a required financial-disclosure statement.
Incomplete or inaccurate disclosure of income, gifts, or interests.
Failure to recuse from a matter where a personal interest exists.

Keep copies of filed disclosures and confirmation receipts for at least the period recommended by your agency.

Action steps

Confirm whether you are a covered filer with your appointing agency or HR office.
Gather financial records, gift records, and other disclosures before starting the online form.
Register and submit through the COIB online filing portal by the stated deadline COIB online filing^[2].
If you receive an enforcement notice, follow the COIB instructions for response and consider consulting your agency counsel about appeals.

FAQ

Who must file a conflict of interest disclosure?: Covered city employees and certain appointed officials serving East New York must file as defined by COIB rules; check the COIB guidance and your appointing agency to confirm coverage.
How do I submit my disclosure?: Submit via the COIB online filing portal linked on the COIB financial-disclosure page COIB online filing^[2].
What happens if I miss the deadline?: Late or failed filings may trigger enforcement review; specific fines or penalties are handled by COIB and are not specified on the general filing page.

How-To

Confirm whether your position requires filing by consulting your appointing agency and the COIB filing guidance.
Collect required information: income sources, assets, gifts, and outside employment records for the reporting period.
Register or log in to the COIB online filing portal and complete the electronic disclosure form.
Submit the form before the deadline and save or print the confirmation of filing.
If you receive an enforcement notice, respond promptly and follow COIB instructions for review or appeal.

Key Takeaways

East New York filers follow NYC COIB rules and use the COIB filing portal.
Deadlines and exact form names are posted by COIB and by appointing agencies; check both.