Charlotte City AI Use Disclosures Guide

Technology and Data North Carolina 4 Minutes Read · published February 06, 2026 Flag of North Carolina

Charlotte, North Carolina agencies are beginning to use automated systems and artificial intelligence in services and decision-making. This guide explains where to look for official city AI use disclosures, which municipal departments typically publish them, how to request records or notices, and practical steps to challenge or ask questions about automated decisions under local rules.

Where to look

Municipal AI disclosures — when published — usually appear in one or more of these places: procurement and contract pages, technology or data governance policy pages, the municipal code or ordinances, and public records or transparency portals. If a stand-alone "AI disclosure" document is not posted, check procurement contract attachments, technology policy statements, and public records logs.

The authoritative codified rules for Charlotte are available in the City Code of Ordinances; specific AI-use rules are uncommon and may be embedded in broader technology, procurement, or privacy policies City Code - Code of Ordinances (Municode)[1].

If you cannot find a labeled AI disclosure, file a public records request for procurement files and policy documents.

Typical places municipal AI disclosures appear

  • City procurement and contract portals — look for contract attachments or vendor-required disclosures.
  • Technology, data governance, or digital services pages owned by the city IT/Technology department.
  • Public records and transparency portals where policy documents and vendor contracts are posted.
  • City Council meeting minutes and resolutions, when a formal policy or ordinance is approved.

Penalties & Enforcement

As of the cited municipal code and available city policy pages, the City of Charlotte does not list a stand-alone municipal fine schedule specifically tied to "AI use disclosures." Where penalties exist for noncompliance with disclosure or procurement rules, they are usually covered by contract remedies, procurement sanctions, or general code enforcement procedures rather than a labeled AI penalty entry. The municipal code and procurement rules must be consulted for contract-specific remedies and administrative processes City Code - Code of Ordinances (Municode)[1]; specific fine amounts for AI disclosures are not specified on the cited page.

  • Fine amounts: not specified on the cited page; contract remedies or procurement sanctions typically apply.
  • Escalation: not specified for AI disclosures; expect first-offence contract remediation and potential debarment under procurement rules.
  • Non-monetary sanctions: stop-work orders, contract termination, vendor debarment, and injunctive court relief may be used.
  • Enforcer: procurement office, city technology or IT governance team, and City Attorney for legal action; complaints start with the City Clerk or procurement office.
  • Appeals and review: governed by procurement protest procedures or administrative appeal routes in the City Code; time limits are set in procurement rules or the code and are not specified on the cited page.
Remedies for missing AI disclosures are generally contractual or administrative rather than a separate municipal fine table.

Applications & Forms

To obtain records or request official disclosures you will usually use the City Clerk public records request process or the procurement portal request forms. If a specific AI disclosure form exists, it will be published with the contract or policy; if not, submit a standard public records request via the City Clerk. No dedicated AI disclosure application form is specified on the cited code page City Code - Code of Ordinances (Municode)[1].

How agencies publish notices

  • Procurement postings: contract summaries, solicitation attachments, and vendor submissions.
  • Policy pages: technology policy, privacy policy, and data governance pages on departmental sites.
  • Public records requests: City Clerk handles formal requests for undisclosed documents.
If you rely on an automated decision, document the decision details and request the records that show how the decision was made.

FAQ

Where can I find official AI-use disclosures for Charlotte?
Check the City Code, procurement contract pages, technology and data governance pages, and file a public records request with the City Clerk if needed.[1]
Who enforces disclosure obligations?
Enforcement is typically through procurement offices, IT governance, and the City Attorney; remedies are usually contractual or administrative rather than specific statutory fines.
How do I challenge an automated decision?
Request decision records via public records, ask for an explanation from the responsible department, and follow procurement or administrative appeal procedures where applicable.

How-To

  1. Identify the decision or service that used automation and note dates, relevant records, and any reference numbers.
  2. Search the City Code and procurement portal for the contract or policy; if absent, prepare a public records request to the City Clerk.
  3. Submit the public records request and contact the responsible department (IT/Technology or the department that made the decision) to request an explanation.
  4. If needed, follow procurement protest or administrative appeal procedures; consult the City Attorney or file formal complaints within the deadlines set by procurement rules.

Key Takeaways

  • Charlotte may not have a stand-alone AI disclosure bylaw; disclosures are often in procurement or policy documents.
  • Public records requests to the City Clerk are the main route to obtain undisclosed AI-related documents.
  • Enforcement and remedies are usually contractual or administrative; check procurement rules for time limits on appeals.

Help and Support / Resources

  1. [1] City of Charlotte Code of Ordinances (Municode)

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