Centennial City Contract Affirmative Action Rules

Civil Rights and Equity Colorado 3 Minutes Read ยท published March 01, 2026 Flag of Colorado

Overview

In Centennial, Colorado, city contracting includes affirmative action and non-discrimination expectations for bidders on public contracts. These requirements are implemented through the city's procurement rules and the municipal code or contracting provisions that authorize contract terms and vendor compliance. For exact ordinance language and authoritative provisions, consult the city code hosting and the Purchasing Division guidance.[1][2]

Verify applicability before preparing bid documents.

Applicability & Requirements

Bidders should assume affirmative action provisions may apply to construction, professional services, goods and maintenance contracts above thresholds set by the city procurement rules. Typical requirements flow from contract clauses that mandate nondiscrimination, equal employment opportunity, and compliance with federal and state anti-discrimination law where incorporated by reference.

  • Contract clause: include nondiscrimination and EEO language where required.
  • Recordkeeping: maintain hiring and subcontracting records as specified in contract.
  • Reporting: submit compliance reports and certified statements when requested.

Penalties & Enforcement

Enforcement is handled through the city procurement or finance department and may include contract remedies, withholding payments, termination, or referral to legal action; specific monetary fine amounts and escalation steps are not specified on the cited city pages.[1]

  • Fines or monetary penalties: not specified on the cited page.
  • Escalation: first offence, repeat, or continuing breach procedures are not specified on the cited page.
  • Non-monetary sanctions: contract termination, withholding of payment, debarment or suspension may be used as contract remedies.
  • Enforcer: Purchasing Division or Finance Department handles compliance, inspections and administrative actions; formal protest or appeal routes are administered per procurement rules and purchasing procedures.[2]
  • Appeals/review: specific appeal time limits or protest windows are not specified on the cited page.
  • Common violations: failure to include required clauses, inadequate recordkeeping, discriminatory hiring or subcontracting practices.
Document and archive staffing and subcontractor records for at least the contract retention period.

Applications & Forms

The city does not publish a stand-alone affirmative action certification form on the cited procurement pages; required attestations are generally part of the solicitation documents or contract attachments and instructions for submission appear with each bid solicitation.[2]

  • No single universal form: check solicitation attachments.
  • Submission method: follow bid instructions (often electronic submission via the city portal or as stated in the solicitation).
  • Fees/deadlines: not specified on the cited procurement page; refer to each solicitation.

Action Steps for Bidders

  • Review the solicitation and contract clauses carefully before bidding.
  • Prepare a compliance plan and supporting records (hiring logs, outreach efforts, subcontractor records).
  • Contact the Purchasing Division with questions prior to submission.

FAQ

Who enforces affirmative action rules in Centennial contracts?
The Purchasing Division and Finance Department oversee procurement compliance and contract remedies in coordination with the City Attorney.
Are there published fines for violations?
Specific fine amounts and escalation steps are not specified on the cited city pages; remedies are provided through contract terms and procurement procedures.[1]
How do I appeal a compliance finding?
Appeal or protest procedures are handled under the city's procurement rules and the solicitation's terms; request the protest procedure from Purchasing when needed.[2]

How-To

  1. Confirm whether the solicitation includes affirmative action or EEO clauses and note submission requirements.
  2. Assemble documentation: hiring records, outreach efforts, subcontractor bids and certifications.
  3. Include required attestations with your bid and submit by the solicitation deadline via the method specified.
  4. If notified of non-compliance, follow the instructions in the notice and use the procurement protest/appeal procedure to contest findings.

Key Takeaways

  • Check solicitation documents for exact affirmative action clauses and submission rules.
  • Maintain clear records and a compliance plan before bidding.
  • Contact Purchasing early for clarifications to avoid bid disqualification.

Help and Support / Resources

  1. [1] City of Centennial - Municipal Code (Municode)
  2. [2] City of Centennial - Purchasing Division

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