Pomona City Clerk: Records, Certifications & Notices

General Governance and Administration California 4 Minutes Read · published February 21, 2026 Flag of California

Pomona, California residents and businesses rely on the City Clerk to manage municipal records, certify copies, and publish legally required public notices. This guide explains how the City Clerk maintains minutes, ordinances, election records, and certificate services; how to request records; and how public notices are posted and served in Pomona. It cites official municipal sources and identifies the offices, common forms, and practical steps to obtain certified copies, submit public notices, or challenge a records decision.

What the City Clerk Manages

The City Clerk is the official custodian of council minutes, adopted ordinances, resolutions, contracts filed with the city, election documents, and public notices required by state or local law. Requests for copies or certified copies typically go through the City Clerk's office, which also posts agendas and legal notices.

  • Official minutes, ordinances, and resolutions retained as public records.
  • Certification of copies for deeds, contracts, and court use.
  • Publication and posting of meeting agendas and public notices.
  • Contact point for public records requests and records inspections.
Check the City Clerk site for current hours and submission details.

How to Request Records and Certifications

Requests under the California Public Records Act usually require a written request or an online form where available. Identify the specific document, provide a contact, and specify whether you need a certified copy or a plain copy. Fees for copies and certification may apply; if the official fee schedule is not displayed on the City Clerk page, it is not specified on the cited page.[1]

  • Submit a Public Records Request naming the document and desired format.
  • Pay copying or certification fees where required; fee amounts are set by the city or by code.
  • Use the City Clerk contact channel for status updates and certified copy pickup.
Certified copies are typically signed and sealed by the City Clerk.

Public Notices: Posting, Publishing, and Proof

Public notices required by local ordinance or state law—such as notices for public hearings, ordinance adoption, or bid requests—are posted and/or published according to the procedures the City Clerk maintains. The required publication intervals or posting locations may be set by municipal code or state law; if the municipal code page does not list a specific interval for a notice type, it is not specified on the cited page.[2]

  • Agendas and notices posted on the official city website and physically at designated posting locations.
  • Proof of publication or affidavit prepared by the publisher when publication is required.
  • City Clerk retains proof-of-notice records with meeting minutes or project files.
Public notices may require both posting and publication depending on the subject matter.

Penalties & Enforcement

Enforcement for noncompliance with recordkeeping, notice, or ordinance publication duties is governed by the Pomona Municipal Code and by the City Clerk and City Attorney for procedural enforcement and legal actions. Specific fine amounts or per-day penalties for failure to post or to maintain records are not specified on the cited municipal code page and should be confirmed with the City Clerk or City Attorney for the controlling ordinance or code section.[3]

  • Monetary fines: not specified on the cited page; check the specific ordinance for amounts.
  • Escalation: first, repeat, and continuing offences are addressed by code or resolution; ranges not specified on the cited page.
  • Non-monetary actions: orders to post or correct notices, injunctive relief, or court enforcement actions are used where applicable.
  • Enforcers: City Clerk for records and notices; City Attorney for legal enforcement; Code Compliance for related violations.
  • Inspection and complaint: submit records complaints or notice issues to the City Clerk's office via the official contact channel.
  • Appeals and review: appeals may be directed to the City Council or through administrative review; specific time limits for appeals are not specified on the cited pages and should be confirmed with the City Clerk.

Applications & Forms

The City typically offers a Public Records Request form and may provide affidavit or certification request forms for certified copies. If a named form or fee schedule is not published on the City Clerk web page, then the specific form name and fee are not specified on the cited page; contact the City Clerk to obtain the current form and submission instructions.[1]

Action Steps

  • Identify the record and whether you need a certified copy.
  • Submit a written Public Records Request or use the official form available from the City Clerk.[1]
  • Pay any copying or certification fees as instructed by the City Clerk.
  • If a notice was not posted correctly, file a complaint with the City Clerk and request corrective action.
Document the date and manner of any public notice postings you rely upon.

FAQ

How do I get a certified copy of an ordinance or resolution?
Submit a Public Records Request or certification form to the City Clerk identifying the ordinance or resolution; fees may apply and processing times vary.
Where are public notices posted?
Public notices are posted on the official city website and at designated public posting locations; consult the City Clerk for current posting points and publication requirements.
How long does a records request take?
Processing times depend on request scope and staff workload; for an estimate, contact the City Clerk's office directly.

How-To

  1. Prepare a clear description of the record you need, including dates, title, and any identifiers.
  2. Submit the request in writing via the City Clerk's prescribed method or online form, if available.[1]
  3. Pay any required fees and provide contact information for pickup or delivery.
  4. Receive copies or certified copies and verify the City Clerk's seal and signature for legal use.

Key Takeaways

  • The City Clerk is the custodian for Pomona municipal records and certifications.
  • Public notices have specific posting and proof requirements; check the Clerk's guidance for each notice type.
  • When in doubt, contact the City Clerk or City Attorney to confirm fees, deadlines, and appeal routes.

Help and Support / Resources

  1. [1] City of Pomona - City Clerk
  2. [2] Pomona Municipal Code (Municode)
  3. [3] Pomona Agendas & Minutes / Public Notices

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